Giving Staff Notice When Updating Policies
is Good Management
Generally speaking, you can legally implement new policies or make changes to existing policies without giving employees notice. In fact, many practice handbooks include statements such as: "the practice reserves the right to make changes to this manual at any time."
But from a management standpoint, it's a good idea to give employees some advanced notice that a policy is about to change. This is particularly important if the policy relates to employee benefits, work hours, compensation or something controversial, like drug testing.
Ideally, give staff advance notice of at least several weeks. Doing so allows them to become familiar with the new policy and formulate questions. If the new policy will substantially modify benefits like vacation time, you may want to make the review period a bit longer. If you must implement a new policy quickly, allow staff at least a day or two to review it.
Good Idea! Allow employees to get involved in policy changes. While they may not be actual decision-makers, asking employees to participate in discussion, and getting their input, can improve the overall success of the policy change once it's in place.
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